Updated 13 August 2023

INFORMATION YOU PROVIDE TO US

DancingLadies.co.uk is committed to protecting the privacy and security of your personal information. This privacy notice describes how we collect and use personal information about you during your dealings with us in accordance with the UK General Data Protection Regulation (UK GDPR). We are a “data controller” of your personal information, which means we are responsible for deciding how we hold and use personal information about you. We are required under UK GDPR to tell you about the information contained within this privacy notice. We may update the notice at any time.

It is important that you read this privacy notice so that you are aware of how and why we are using such information.

WHAT YOU NEED TO KNOW AND YOUR RIGHTS

This policy sets out the information we are required to give you under UK GDPR as follows:

  • Data Protection Principles
  • What information we hold about you
  • How your personal data is collected
  • How we use your personal data
  • Marketing
  • Change of Purpose
  • How long we keep your data for
  • Informing us of changes
  • How we keep your personal data
  • Right of access
  • Right to rectification
  • Right to erasure
  • Right to object to processing
  • Requesting the restriction of processing
  • Right to withdraw consent
  • Changes to this privacy notice
  • How to contact us

DATA PROTECTION PRINCIPLES

We will comply with data protection law. 

This says that the personal information we hold about you must be:

  1. Processed lawfully, fairly and in a transparent manner.
  2. Collected for specified, explicit and legitimate purposes that we have clearly explained to you and not used in any way that is incompatible with those purposes.
  3. Relevant to the purposes we have told you about and is limited only to those purposes.
  4. Accurate and kept up to date.
  5. Kept only as long as necessary for the purposes we have told you about.
  6. Kept securely.

WHAT INFORMATION WE HOLD ABOUT YOU

Personal information (known as “personal data” in UK GDPR), means any information about an individual from which that person can be identified. It doesn’t include data where the means of identification has been removed (anonymous data). The type of personal data we hold will depend upon the nature of our dealings with you and the lawful reason we are holding your personal information.

As a member of ours, this will include:

  • Personal contact details (name, address, telephone number, personal email addresses)
  • Photo
  • Personal bio

HOW YOUR PERSONAL DATA IS COLLECTED

We collect your personal data when you email or write to us, and on any other occasion it is necessary for the duration of our dealings. Our relationship with you, as our member, is governed by a membership and it is in order to fulfil that membership that we hold and use your personal data. If, as a member, you wish to receive details of other services we offer that might be of interest to you (“Marketing”), we will ask for your consent to do this.

HOW WE USE YOUR PERSONAL DATA

We will only use your personal data to fulfil the terms of our affiliation with you, and to provide you with marketing information if you have given your consent for this. If you are a member, this means we will share your personal data with other organisations and people as necessary to help us fulfil our membership with you.

MARKETING

We would like to send you information from time to time about events and services we offer which we think may be of interests to you. As stated above, we will only send you this information if you consent. You may withdraw your consent at any time.

CHANGE OF PURPOSE

We will only use your personal data for the purposes for which we collected it unless we reasonably consider that we need to use it for another reason and that reason is compatible with the original purpose. If we need to use your personal information for a different unrelated purpose, we will notify you and will explain the legal basis which allows us to do so. Where it is required or permitted by law, we may process your personal data without your knowledge or consent.

HOW LONG WE KEEP YOUR DATA FOR

We will only keep your data for as long as is necessary. This means we will keep it for the duration of the membership between us and thereafter for as long as is necessary as a record of the transaction in the event of any future issues or queries.

INFORMING US OF CHANGES

It is important that the personal data we hold is accurate and up to date. Please keep us informed of any changes to your personal information.

YOUR RIGHTS UNDER GUIDELINES FOR DATA PROTECTION REGULATIONS (UK GDPR)

The following lists your rights under UK GDPR. Please note there may be specific occasions where we are unable to accede to a request by you to exercise a particular right due to there being a legal exemption in place.

RIGHT OF ACCESS

You have the right to request a copy of the information we hold about you and check that we are processing it lawfully.

RIGHT OF RECTIFICATION

You have the right to ask us to correct any incomplete or inaccurate information we hold about you.

RIGHT TO ERASURE

You may ask us to delete or remove personal information where there is no longer a good reason for us to have it. You also have the right to ask us to delete or remove your personal information if you have objected to us processing your personal data (see below).

RIGHT TO OBJECT TO PROCESSING

You may ask us to stop processing your personal information if you object to that processing.

REQUESTING THE RESTRICTION OF PROCESSING

You may ask us to suspend the processing of personal data about you, for example if you want us to establish its accuracy or the reason for processing it.

RIGHT TO WITHDRAW CONSENT

If you have given your consent for us to contact you with details of future events and services (marketing), you may withdraw your consent at any time. If you do withdraw your consent, we will remove your details from our marketing list.

CONTACT FORMS AND EMAIL LINKS

Should you choose to contact us using the contact form on our Contact us page none of the data that you supply will be stored by this website or passed to / be processed by any of the third party data processors. Instead the data will be collated into an email and sent to us over the Simple Mail Transfer Protocol (SMTP). Our own SMTP servers are protected by TLS (sometimes known as SSL) meaning that the email content is encrypted using SHA-2, 256-bit cryptography before being sent across the internet. The email content is then decrypted by our local computers and devices. However, not all mail servers are secured in such a way. Therefore, we would suggest that you always consider email as an insecure medium and not include personal, confidential or otherwise sensitive information within an email.

WEB BROWSER COOKIES

Our Site may use “cookies” to enhance User experience. User’s web browser places cookies on their hard drive for record-keeping purposes and sometimes to track information about them. User may choose to set their web browser to refuse cookies, or to alert you when cookies are being sent. If they do so, note that some parts of the Site may not function properly.

CHANGE TO THIS PRIVACY NOTICE

DancingLadies.co.uk has the discretion to update this privacy policy at any time. When we do, we will revise the updated date at the top of this page. We encourage Users to frequently check this page for any changes to stay informed about how we are helping to protect the personal information we collect. You acknowledge and agree that it is your responsibility to review this privacy policy periodically and become aware of modifications.

You are not required to pay any charge for exercising your rights. If you make a request, we have one month to respond to you.

HOW TO CONTACT US

Please contact us if you have any questions about our privacy policy, the practices of this site, or your dealings with this site or information we hold about you. Or if you want to review, check, correct, request erasure or object to processing:

By email at:

admin@dancingladies.co.uk

In writing:

Dancing Ladies

2 Elm Mews, Crossways Road

Grayshott

GU26 6hJ